Guidelines for Presenters


Presentation Time Limits

Please limit the length of your presentation to allow time for your fellow panelists and for audience discussion. For a typical three-paper session, the presentation of an individual paper must be no more than twenty minutes in length.  For a four-paper session, please limit your presentation to fifteen minutes.

You may choose to read from a presentation-length written paper or draw selectively from a longer piece.  If you choose to read, you should use the rule-of-thumb that each double-spaced page takes roughly two minutes (and so prepare written remarks of 7.5 or 10 pages, respectively).  If you are presenting from a longer paper, please submit the full paper (no more than article length) to your discussant.


Paper Deadline and Roles for Chairs and Commentators

You are responsible for turning in a brief c.v. and draft of your paper to your session chair and commentator no later than October 11, 2017. Chairs and commentators should send all presenters an email indicating where to send these. Please note that SACRPH takes the role of commentator seriously, and commentators can only prepare remarks that provide a thoughtful and cogent response to your paper if they have received it well in advance of the conference. Closer to the conference, the session chair will also be asked to collect electronic presentations for those using Powerpoint (or equivalent) so that all presentations can be uploaded onto a single computer in advance of each session.


Audio/Visual Needs

All rooms will be equipped with a projector and screen. You MUST bring a laptop if you would like to use this equipment; you must also bring any necessary cords or cables to connect your laptop to the projector. This is especially important for Mac users, who will need an extra VGA adapter. Please let us know as soon as possible if you have any special a/v needs, and we will try to accommodate you.

Update (10/15): Although every room is WiFi-enabled, our AV provider cautions that anyone who is planning to show video or play audio should be wary of relying on access to any particular website or cloud service such as Dropbox. It would be safer to be prepared to play audio or video directly from your laptop hard drive (or a thumb drive).

Also, we are advised that the LCD projectors being provided have a 16:9 (widescreen) aspect ratio as their default. Therefore, it is advisable to format PowerPoint slides as 16:9 rather than the older 4:3 standard. With that said, you can still use 4:3, but it may not look as good.

All other AV guidance remains the same as before: bring your laptop (or use the laptop of another presenter in your session) and, if needed, an Apple adaptor to connect to either HDMI or VGA cables. Please also load all presenters’ PowerPoints onto a single laptop whenever practical.


Registration and Scheduling

All participants are required to register for the conference. No unregistered speaker will be allowed on the program. Due to the number of sessions and limitations on time and space, we cannot accommodate any further special requests regarding scheduling.


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